Routines

Routines is recurring work your team does on its own. A routine wakes one person on a schedule with instructions, and can create a task each time it runs.

Templates

Routine	When	Who
Daily standup	Weekdays at 9:00	Chief of Staff
Weekly retro	Fridays at 16:00	Your first manager; also creates a “Weekly retro — {date}” task
Inbox sweep	Every 3 hours	Chief of Staff
Custom…	Whatever you like	Anyone

Every workspace starts with a Daily brief: on weekdays at 9:00, your Chief of Staff checks the board and the team and sends you a short brief, or skips it if nothing changed.

Editing a routine

• Name and who it wakes
• Kind: standup, recurring task, report or check-in
• Schedule: hourly, daily, weekdays, weekly, or a custom cron expression, with a live preview of the next run
• Instructions for the person it wakes
• Also create a task titled…, where {date} becomes the day it runs
• If the office was closed: run once when Reigh is back, or skip missed runs

From the list you can Run now, edit, delete, or pause a routine with its switch.

Cron syntax

Custom schedules use standard five-field cron: minute hour day-of-month month day-of-week.

30 9 * * 1-5     weekdays at 9:30
0 10 * * 1       Mondays at 10:00
0 */3 * * *      every 3 hours

Lists (1,3,5), ranges (1-5) and steps (*/15) work, as do @hourly, @daily, @weekly and @monthly. Day-of-week runs 0–7, where both 0 and 7 are Sunday. Month and day names aren’t supported.

Follow-ups

Agents can schedule a follow-up for themselves, such as “check whether CI is green in an hour”. These appear under Scheduled follow-ups on the Routines screen, where you can cancel them. Each person can have up to five pending.

If someone has left

If the person a routine wakes is no longer on the team, it goes to the head of their department, and otherwise to your Chief of Staff.